MANUAL- 6(Fire service) | Directorate General Fire Services, Home Guards & Civil Defence, Odisha

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MANUAL- 6(Fire service)

MANUAL-6
A STATEMENT OF THE CATEGORIES OF DOCUMENTS THAT ARE HELD BY IT FOR UNDER ITS CONTROL
[Section -4 (1)(b)(vi)]

STATUTORY DOCUMENTS

Sl. No.	Nature of record	Details of information available	Unit/section where available	Retention period, where available
1	Fire Service Manual	Statutory rules relating to Fire Service functioning	All branches of the Odisha Fire Service organization	Permanent record
2	Odisha Fire Service Act	-do-	-do-	-do-
3	Odisha Fire Service Rules	-do-	-do-	-do-

ADMINISTRATIVE DOCUMENTS

Sl. No.	Nature of record	Details of information available	Unit/section where available	Retention period, where available
1	Proceeding Register	Proceeding number, charges, name of the delinquent officer, enquiring officer and presenting officer and final order of the proceeding	At Fire Service Directorate	PMR- 1027 read with Appendix-62
2	Service Book	Service profile of the employee concerned	-do-	PMR- 1027 read with Appendix-62
3	C.C. Roll	Conduct of the person concerned	-do-	PMR- 1027 read with Appendix-62
4	Office Order	All administrative /financial matters, appointment, punishments etc	-do-	Permanent
5	Quarter Allotment Register	Allotment of quarters	-do-	PMR- 1027 read with Appendix-62
6	Force Register	Disposition of force	-do-	-do-
7	E.L./C.L. Register	Grant of leave	-do-	-do-
8	Charge Report	Making and taking over charge by the Director	-do-	-do-

FINANCIAL DOCUMENTS

Sl. No.	Nature of record	Details of information available	Unit/section where available	Retention period, where available
1	Muster Roll	Pay roll of employees	At Fire Service Directorate	PMR- 1027 read with Appendix-62
2	Pay Acquaintance Roll	-do-	-do-	-do-
3	Contingent Register	Purchase of articles	-do-	-do-
4	Bill Register	Numbers of bill	-do-	-do-
5	Book of Drawal Register	Bills which have been sent to Treasury	-do-	-do-
6	Cash Book	All transaction entered in the cash book	-do-	Permanent