MANUAL- 6 (Civil)

MANUAL-6
A STATEMENT OF THE CATEGORIES OF DOCUMENTS THAT ARE HELD BY IT FOR UNDER ITS CONTROL
[Section -4 (1)(b)(vi)]

STATUTORY DOCUMENTS

 

Sl. No.

Nature of record

Details of information available

Unit/section where available

Retention period, where available
  1.  

-

-

-

-
  1.  

-

-

-

-

 

ADMINISTRATIVE DOCUMENTS

Sl. No.

Nature of record

Details of information available

Unit/section where available

Retention period, where available
  1.  

Service Book

Service profile of the employee concerned

At Directorate

 
  1.  

C.C.Roll

Conduct of the person concerned

At Directorate

 
  1.  

Office Order

All administrative / financial attars, appointment, punishments etc.

At Directorate

Permanent
  1.  

E.L. / C.L Register

Grant of leave

At Directorate

-do-
  1.  

Charge Report

Making and taking over charge by the Director

At Directorate

-do-

 

 

FINANCIAL DOCUMENTS

Sl. No.

Nature of record

Details of information available

Unit/section where available

Retention period, where available
  1.  

Muster Roll

Pay roll of employees

At Directorate

 
  1.  

Pay Acquaintance Roll

-do-

At Directorate

 
  1.  

Contingent Register

Purchase of articles

At Directorate

 
  1.  

Bill Register

Numbers of bill

At Directorate

 
  1.  

Book of Drawal Register

Bills which have been sent to Treasury

At Directorate

 
  1.  

Cash Book

All transaction entered in the cash book

At Directorate

Permanent

  1.  

Stock and Store Register

The articles purchased and taken into account by the committee

At Directorate

Permanent
  1.  

Budget Allotment Register

Allotment received for the year entered in this register

At Directorate