MANUAL-6

A STATEMENT OF THE CATEGORIES OF DOCUMENTS THAT ARE HELD BY IT FOR UNDER ITS CONTROL
[Section -4 (1)(b)(vi)] STATUTORY DOCUMENTS

Sl. No. Nature of record Details of information available Unit/section where available Retention period, where available
1 Police Manual Rule, Vol-I & Vol-II Statutory rules relating to Police functioning All branches of the Police organization Permanent record
2 Police Act -do- -do- -do-
ADMINISTRATIVE DOCUMENTS
Sl. No. Nature of record Details of information available Unit/section where available Retention period, where available
1 Proceeding Register Proceeding number, charges, ame of the delinquent officer, enquiring officer and presenting officer and final order of the proceeding -- PMR-1027 read with Appendix-62
2 Service Book Service profile of the employee concerned At Directorate PMR-1027 read with Appendix-62
3 C.C.Roll Conduct of the person concerned At Directorate PMR-1027 read with Appendix-62
4 Office Order All administrative / financial atters, appointment, punishments etc. At Directorate Permanent
5 Quarter Allotment Register Allotment of quarters At Directorate PMR-1027 read with Appendix-62
6 Force Register Disposition of Force -- -do-
7 E.L. / C.L Register Grant of leave At Directorate -do-
8 Charge Report Making and taking over charge by the Director At Directorate -do-
FINANCIAL DOCUMENTS
Sl. No. Nature of record Details of information available Unit/section where available Retention period, where available
1 Muster Roll Pay roll of employees At Directorate PMR-1027 read with Appendix-62
2 Pay Acquaintance Roll -do- At Directorate -do-
3 Contingent Register Purchase of articles At Directorate -do-
4 Bill Register Numbers of bill At Directorate -do-
5 Book of Drawal Register Bills which have been sent to Treasury At Directorate -do-
6 Cash Book All transaction entered in the cash book At Directorate Permanent
7 Stock and Store Register The articles purchased and taken into account by the committee At Directorate Permanent
8 Pay Held Over Register The pay of personnel not drawn At Directorate PMR-1027 read with Appendix-62
9 Budget Allotment Register Allotment received for the year entered in this register At Directorate PMR-1027 read with Appendix-62